Sunday, August 30, 2020

EMPLOYEES JOINING FORMILITIES.

 

JOINING AND EXIT FORMALITIES.

JOINING FORMALITIES-:

At the point when the representative joins the association, it is fundamental to finish the joining agenda. Some association have framework based joining cycle and others have paper based documentation. Regardless of the framework which one uses the subtleties required are same.

Regularly Organizations give adequate chance to the new worker to join their association. The Concerned HR will start fundamental activity by giving offer letter to the new contestant (worker).

We should examine the cycle in a succession of activities-:

1. Mastermind a warm greeting for the new participant in to the association.

2. Gather all the necessary archives according to Offer letter: These can be Education endorsements, Work experience authentications, Date of birth testament, Valid personal Id (like Aadhaar), Passport, Address verification, Appointment letter, Last two months' pay slips (from the past organization), PF assignment structure, ESI Declaration structure, Passport size photos, Income charge revelation structure (from past manager) and so forth.

3. Competitor/worker Personal data sheet: This sheet covers individual points of interest like: Name, Age, Blood gathering, conjugal status, Parental status, Communication subtleties, Academic subtleties, Passport subtleties, and Bank A/c subtleties and so forth which were properly filled by the representative as it were.

4. Joining report given by the new participant properly marked with date.

5. Issue the Appointment letter alongside Terms and Conditions pertinent for the new worker.

6. Make all the game plans with respect to –

A. Work place/Cabin

B. Access card,

C. Worker Identity card,

D. Land phone/Cell telephone,

E. Visitor room plan (whenever required),

F. Designation of organization vehicle (if Eligible),

G. Open an individual document for the new representative and so on.

7. Give the organization's Handbook and Code of lead for the new worker.

8. Send new worker structure to the Information Technology office to allocate PC, make an E-mail ID and offer admittance to utilize official web.

9. Send an E-mail with new worker structure to the Finance office to refresh his pay subtleties from the date of joining (compensation will be delivered simply after the accommodation of applicable archives).

10. Create a worker code for the new representative from the association and furthermore update it in the concerned records for future reference.

11. Educate the concerned head regarding the office or detailing authority in regards to the new representative with date of joining and facilitate with the division in regards to important game plans like convenience, outfitting and on-board-preparing or acceptance program.

12. On the off chance that the acceptance plan is as of now arranged, at that point flow it to the new worker.

13. Organize for the financial balance opening with bank, at the prescribed branch close to his work area.

14. Acquaint the new representative with concerned division work force and the other office heads.

15. Set up the representative Master information with all essential subtleties to keep history as per the worker data sheet.

16. Include the name of the new representative to the Attendance register and in the Leave Master.

17. Include the name of the new representative in Payroll Master.

18. Guide him about the workplace premises and give the radio numbers or contact purposes of various help divisions like Administration, IT, Finance Department and so forth.

For new jonnie the things required are:

 1. His/her C.V with one photograph diagram and joining structure bluntly filled.

2. The renunciation duplicate of the last organization; pay slip for most recent three months month; experience testament of the organization; remembering certificated duplicate.

3. Experience authentication of all the organization altogether have served to.

4. Reference check subtleties

5. His/her tenth; twelfth ; graduation; post graduation whenever done authenticated duplicate;

6. Id verification. Either identification duplicate; political decision card duplicate; permit duplicate.

7. Skillet number For ESI I surmise you require: 1. Two post card size photo.

It helps new participants in making companions on the very first moment of their joining, break the ice and feel great. Certain cycle which can be followed..

1) Welcome all the new contestant with a grinning face

2) Try not to make the new contestant hang tight for a long

3) Guarantee the meeting lobby where the new participant will go through their entire day has all the essential things required

4) Do a presentation meeting about the association

5) Presentation from all the new participant

6) Ice slowing down meeting to make them agreeable and to know one another

7) Start the documentation (HR Member taking care of this cycle ought to have greater lucidity and great information on every single structure)

8) Stroll through of the association

9) Lunch together

10) Give them treats (in light of the financial plan accessible)

11) Prologue to the separate group director

12) Hand-holding the new contestant for couple of months

A large portion of the occasions, we have comparable Joining customs in organizations when you get enlisted. Beginning from the archive check, they even need to realize what the degree of sugar in your blood is. Organizations make it sure, both lawfully and monetarily to shield their inclinations while recruiting a competitor and letting her/him join the grounds. We should examine in insights concerning different joining conventions in organizations before date of joining. We have attempted to keep the rundown useful and straightforward.

1) Grade Sheet check: Most essential convention s to check all the reports. This cycle is carried on in two stages, for example pre joining and post joining.

In pre joining stage, you are approached to transfer the examined PDF records of point by point mark/grade sheets directly from tenth sexually transmitted disease. up to the Bachelor's or graduate degree including semester results.

Post joining, all the evaluation sheets are confirmed against the firsts you convey along. Make it sure to convey same records that you transferred.

2) PAN Card and Passport: You are encouraged to get a PAN card and visa lawfully handled and benefited from the administering bodies mindful, as these two assume a fundamental job in distinguishing proof and work adaptability.

3) National Skills Registry (NSR) Registration: NASSCOM has concocted an activity to track the tech work power in the nation, which permits you to develop a profile dependent on your affirmed capability, fingerprints and reg. No. this drawn out task gives one an office to propose her/himself through this profile to IT organizations around the world.

4) Medical Reports: Getting a general clinical tests testament is a fundamental piece of joining customs in organizations. The test reports from any enrolled specialist have an expiry date. As enter an association, you should be 100% fit yet the significant explanation for this are arrangements of medical coverage, for which your wellbeing should be tried and recorded to gadget your approach and spread by the administration.

5) Criminal foundation affirmation: A couple of associations even approach you for a 'no criminal foundation' archive from the concerned specialists.

Monday, April 6, 2020

UNIVERSAL ACCOUNT NUMBER (UAN)

            UNIVERSAL ACCOUNT NUMBER (UAN)

Background-: 

Employee provident Fund Organization has launched new facility i.e. Universal Account Number (UAN) for each of the Provident Fund/Pension Member. The idea is to link Multiple Member Identification Number ( Member ID) allotted to a single number under single Universal Account Number.
For Authenticating UAN,it is mandatory to upload KYC of concerned member employees to tag the same with respective employees UAN. This will help in eliminating the dependency on the employer. Activation Of UAN can be done by member with the help of their Mobile No. Bank A/C No. IFSC Code.

Benefits of UAN_:

1) Member Gets credit message whenever PF Contribution is credited to their PF Account on monthly Basis.

2)Member Can view His /Her PF balance On EPFO Website and can also have his/her PF Balance Detail ON his/her Mobile Number.

Forthcoming Benefits Of UAN-:

1) One Need to transfer the fund from one A/C to another A/c in case of change of employment.
2) Also EPFO is in the process of implementing online PF withdrawal facility would be the Unique Identification Number   (UAN) & Aadhar.

Benefits of Online PF Withdrawal-:

1) The filing of withdrawal form would be very easy.
2) The paperwork will reduce. The whole process will be very fast.
3) Filing EPF withdrawl without the signature of the employer would be easy.

Detail Regarding UAN-:

The UAN for each of the PF Account number Appearing in the ECR January 2014 to june-2014
has already be allotted by EPFO and available to the employer on OTCP, Further in respect to generated Universal Account Number Of Employees.

If a member is already allotted with UAN then he/she is required to provide the same on joining new establishment to enable the employer to in-turn mark the new allotted PF/Pension numbers to the already Allotted UAN for which the employer is required to obtain all the details in the Declaration  Form 11 issued by EPFO.

The newly issued Declaration Form in Form 11 will help in getting all the relevant information such as whether the member was earlier a member of EPF/EPS detail OF his UAN of previous PF member ID, Scheme certificate No.  PPO No. KYC Detail.

Key feature of next version of UAN-:

UAN is the key field in Electric Challan cum Return.
For member joining epf for his first time The would be obtained by the employer or member prior to filling of ECR the employer for that member.
The generation /Linking of UAN can be done through an online functionally on UAN Portal.
This would be manadatory for the employer to include the new member in ECR.
The employer may start remitting dues through ECR for the linked UAN Therefore.


CONTRACT LABOUR ACT, 1970

CONTRACT LABOUR ACT, 1970 AND MAHARASHTRA CONTRACT LABOUR RULES,1971.

For Contract Labour License-: 

Security Deposit : For industry within the sphere of Maharashtra state Rs-500/- per employees For industrial within the sphere of Central Govt. Rs-90/- Per Employees.



Registration And Licensing-:

The Act applies to the Principal Employer of an Establishment and the Contractor where in at least 20 laborers are utilized or were utilized in any event, for one day during going before a year as Contract Labor.


To ascertain the number, provisional work utilized for various purposes through various contractual worker must be mulled over. This Act doesn't matter to the Establishments where work performed is of irregular or occasional nature.


In the event that a Principal Employer or the Contractor falls inside the region of this Act at that point, such Principal Employer and the Contractor need to apply for Registration of the Establishment and License individually.


The contractual worker The Act additionally accommodates Temporary Registration in the event that the Contract Labor is employed for a period not over 15 days.


Any change happening in the points of interest indicated in the Registration or Licensing Certificate should be educated to the concerned Registering Officer inside 30 days of such change.


From joined perusing of Section 7 and Rules 17 and 18 of the Contract Labor (Regulation and Abolition) Central Rules, 1971, apparently the Principal Employer needs to apply for enrollment in regard of every foundation.


Other significant point to note is that a License gave for One Contract can't be utilized for completely extraordinary Contract work despite the fact that there is no adjustment in the Establishment.

 

Responsibility-: 

a) Pays the wages as might be fixed by the Commissioner of Labor.

b) In their nonappearance pays reasonable wages to provisional worker.
c) Provides the accompanying offices:

I. Bottle (if utilizing at least 100 laborers in a single spot) and if the work is probably going to keep going for a half year or more.

ii. Rest rooms where the laborers are required to stop around evening time and the work is probably going to keep going for 3 months or more.

iii. Imperative number of toilets and urinals - separate for people.

iv. Drinking water.

v. Washing.

vi. Medical aid.

vii. Creche
d)  Maintains different registers and records, shows sees, edited compositions of the Acts, Rules and so on.
e) Issues business card to his laborers, and so forth.



Checklist For Principle Employer-:

1. Enrollment of the Establishment.

2. Show of the accompanying notification pace of wages, long stretches of work, wage

period, date of installment of wages, date of installment of unpaid wages and name and address of the reviewer having locale.

3. Support and Preservation of Register of Contractor.

4. Recording of Return of Commencement and Completion of the Contract.

5. Recording of Annual Return.

6. Regulating the duties of Contractor to abstain from charging of the liabilities.

7. Guarantee arrangement that offices of Canteen, Drinking Water, Washing, Rest Room, Latrines and Urinals, First Aid, Crche are given by the Contractor.


 Checklist For Contractor-:

1. Permitting.

2. Recharging of the License.

3. Upkeep and Preservation of Register of Persons utilized, Muster Roll, Register of wages, Register of Fines, Register of Deductions for harms or misfortune, Register of advances, Register of additional time.

4. Show of Notice pace of wages, long periods of work, wage period, date of installment of wages, date of installment of unpaid wages and name and address of the reviewer having ward.

5. Give offices of Canteen, Drinking Water, Washing, Rest Room, Latrines and Urinals, First Aid, Creche.

6. Work card.

7. Administration Certificates.

8. Half yearly return.



Last Date of Renewal Of License-:

60 Days before the date on which license Expire.

For Duplication License Or Registration-:  

Maharashtra State  Rs-50/- & Central Rs-5/- 

Registration fees and renewal fees by the principle employer for contract Labour Registration Certificate Revised From 01.06.2015.

Registration Fees-: 5000/-                            Renewal Fees-: 5000/- 

Fine- Delay OF renewal

Maharashtra State-50% of License Fees                       Central Govt.- 25% of License Fees 

Security deposits Rs-500/- per workers to be paid by contractor amount of fees and security deposit should be paid by E-Payment.

1) Any application for registration or license May be submitted online on Shram Suvidha Portal of the ministry of the Labour And Employment.
2) Any fees and security deposit shall be made by E-Payment.
3) Any acknowledgment or information relating to matter specified in clause above shall be granted electronically on the Shram Suvidha Portal of the Ministry Of Labour and Employment.
4) The certificate of registration or license may be granted anline on the Shram Suvidha Portal of the ministry of the Labour And Employment.



Form No State
Form No Central
Ref to statute
Ref to statute
Description
Maharashtra
Central
Maharashtra
Central

X
Xii #
Rule 57
Rule 76
Identity card to be issued to each workman by the contractor on the first day of the employment of the worker.
X
A*
Rule 57
Rule 75
Register of person employed
X
Vii #
Rule 57
Rule 77
Service certificate to the issued to the workmen whose service has been terminated by the contractor.
X
D*
Rule 57
Rule 78 (1)
Muster Roll
X
B*
Rule 57
Rule 78 (1)
Register of wages.


Rule 59 (2) (a)

Combined muster cum roll wages register to be maintained by the contractor as rule 27(1).
X
XIX
Rule 59 (2) (b)
Rule 78 (b)
Attendance card cum wages slip to be issued by the contractor as per rule 27 (2)
XVI
C*

Rule 78 (1) (a)
Register Of deduction For Damage or Loss.
XVII
C*

Rule 78 (1)
Register of Fines
XVIII
C*

Rule 78 (1)
Register of Advances
XVIII
B*

Rule 78 (1)
Register Of Overtime
XVIII
XXIV

Rule 82(1)
Half Yearly



Penal Provision-:

It additionally gives the idea that if the Establishment isn't enlisted or on the off chance that the Contractor isn't authorized, at that point the provisional work will be considered to be the direct laborers and the Principal Employer or the Establishment will be subject for the wages, administrations and offices of the provisional work and so forth.

For contradiction of the arrangements of the Act or any standards made thereunder, the discipline is detainment for a greatest term upto 3 months and a fine up to a limit of Rs.1000/ -

EMPLOYEES JOINING FORMILITIES.

  JOINING AND EXIT FORMALITIES. JOINING FORMALITIES-: At the point when the representative joins the association, it is fundamental to...